ADVANCED PROJECTMANAGEMENT AND STRATEGIC LEADERSHIP TERM3EPM4133 REFLECTIVEJOURNALManaging stakeholder, client and executiverelationships Submittedby:SatishKaushik (C0695981)Sukhpal Kaur(C0695597) Submittedto:SandeeVincent Tableof content Page no1.Summary…………………………………………
.2.Executive involvement in enterprise project management………………………………………..
Reasons to avoid executives ………………………4. References……………………………………
… Summary:Executiveinvolvement in enterprise project management: As per the EPMstands for enterprise project management so, there should be someone who alwaysrepresents an enterprise in a project.
For this representation of enterprise,some executives can help the organization. Now, it is not easy for most of theorganizations to find the right executives. To find the appropriate executivesfor the enterprise, the entire project management staff must go throughstruggles for the successful EPM.
Senior management has two options for the EPMeither senior management can be a hindrance or provide a help to EPM project. Someof the companies do not prefer executives to their enterprise projectmanagement as per their expectations, needs, and demands. There can be numerousreasons for a company to avoid executive’s involvement. Normally.
It isbelieved that more the executives involve within the project management staffmore will be the findings to achieve the goal of the project. It depends on theorganization according to their structure and different requirements that howthe organization wants their executives should be involved. Therefore, it isnot essential that one step which is taken for one organization’s executive’s involvement would be same as theother one. The procedure may vary step by step and according to organizations. Agreementfor the importance of having executive involvement for a successful EPM:These are some point which agrees the fact thatexecutive involvement is important for successful EPM.
1. Someorganizations are broken or no longer exist because of some actions of differentbusiness units. With the executive sponsorbenefits, the sponsor can select an effective team and can keep theselection team on a right track and work together with the team towards samebusiness goals.2.
Resources are much important to meet thebusiness goals. So, the sponsor always is careful that the EPM selection andimplementation team has enough resources they need for working towards thegoals. If the team has resources, then they can improve the planning processand take effective actions.3. Itis the responsibility of the executive sponsor to make sure that all stakeholders ofthe organization are properly recognized to help the selection team forworking towards the business goals. Stakeholders must have the adaptability orversatility to support the team’s efforts. If the stakeholders are properlyidentified and mobilized, then this will improve team productivity andeffectiveness.
4. Theother leaders within the organizationshould be engaged in the activities of the business. With the support of othermembers, there is a possibility toimprove business performance and properallocation of resources. 5. Thesponsor can have enhanced security for network and business data. In today’sbusiness world, security of the business is very important.
The security ofbusiness transactions, customer’s personal or financial information is underthe threat of security breach. Every company mostly depends on computernetworks today so there is always a threat of cyber-attack. So if the organization has proper EPM software selection andimplementation, then it is a big relief for an organization.
With the propersecurity, the sponsor is able to communicate and support the project continuously. Reasonsto avoid executives: The success of the project is alwaysdepending on the efforts done by the whole project team. If the enterpriseproject management is the combination of needs, expectations, and scope of theproject if the project is fulfilling these conditions then it is normal to saythat it is a successful project without the involvement of executives. · Unableto find right executive: a single mistake inthe selection of executives can ruin the project. Executives are the importantpersons who can lead a project in two ways in a negative and a positive. Aright person for EPM always leads a project in a positive manner, on the otherhand, a person who is not fit for the enterprise project management can spoilthe expectations of a team and other stakeholders. · Lackof knowledge of EPM: it is a verydangerous thing to know nothing or little about the projects and EPM.
If theexecutives have less experience and knowledge, then it is very difficult togive better outcomes. · Theabsence of commitment: Some of theexecutives are not always be committed to their work in EPM. Most of theexecutives come to know about their six to twelve months contracts later, so,some of the questions are asked by them regarding this commitment and they lackthe agreement. · Conflicts:it is quite natural that conflicts may occur in between executives and otherteam members. Most of the time, rather than to focus on the ongoing project, itbecomes important to solve the conflicts of executives which ultimately put theproject behind the schedule. Importantthings to keep in mind: There are fewimportant things which are essential to value the most while managingstakeholder, client and executive relationship.§ Ifthere is a situation when stakeholder’s expectations are in conflict, then itis a duty of project manager to resolve the conflict and observe relationwithin the issues and motivations of stakeholders with the help ofinterpersonal skills. § Tomanage the relationships with diversestakeholders it is important to share early project plan with them.
Try to keepcommunications short and till the mark of the summary level. § Tosatisfy stakeholders few things can be done such as set clear objectives,identification of key stakeholders, priority to requirements of stakeholdersand communicate with them regularly. Conclusion:in the end, I found the conclusion thatexecutive connections are very important to find the successful project.
Thefact that cannot be denied is that executives can lead an entire team andproject in a developing manner. Afterall, there should be someone who must understand and be committed to the better outcomes that the EPM representsand other effects that may result afterward. https://www.pmi.org/learning/library/managing-conflicting-expectations-6893 http://www.brightwavegroup.com/our-thinking/top-tips-to-build-and-manage-your-stakeholder-relationships/index.html PMI